Annual Notification of Rights under the Family Educational Rights and Privacy Act
The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. These rights include:
- The right to inspect and review the student’s education records within 45 days of the day the College receives a request for access.
A student should submit to the registrar, a written request that identifies the record the student wishes to inspect. The College official will make arrangements for access and notify the student of the time and place where the records may be inspected.
- The right to request the amendment of the student’s education records that the student believes are inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA.
A student who wishes to ask the College to amend a record should write the College official responsible for the record, clearly identify the part of the record the student wants changed, and specify why it should be changed.
If the College decides not to amend the record as requested, the College will notify the student in writing of the decision.
- The right to provide written consent before the College discloses personally identifiable information from the student’s education records, except to the extent that FERPA authorizes disclosure without consent.
- The right to file a complaint with the US Department of Education concerning alleged failures by the College to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:
Family Policy Compliance Office
US Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-5901
The College discloses education records without a student’s prior written consent under the FERPA exception for disclosure to school officials with legitimate educational interests. A school official is a person employed by the College in an administrative, supervisory, academic or research or support staff position.
A school official has a legitimate education interest if the official needs to review an education record in order to fulfill his or her professional responsibilities to the College.
Upon request, the College may also disclose education records, without consent, to officials of another school in which a student seeks or intends to enroll.
An additional exception to records privacy is that the College may disclose directory information without student consent. Directory information consists of name, address, telephone number, email address, photograph, date of birth, place of birth, major field of study, participation in sports and activities, weight and height of members of athletic teams, dates of attendance, enrollment status, degrees, honors and awards, most recent educational agency or institution attended. This information may be released in new releases in area of home newspapers, or on radio/TV broadcasts, in publications, on the website, in campus programs, etc. To prevent such release, a student must request that Brevard College not release any personal directory information with the registrar’s office.