Payroll Updates

To make changes to your tax forms or direct deposit, please log into your Paychex Flex account.

General Insurance Information

Insurance benefits are offered to full and part-time employees working at least 30 hours per week. Benefits are effective the first of the month following the date of hire or the new plan year for open enrollment. 

 

Medical Insurance

Administrator: MedCost

Phone Number: (888) 590-3152

Brevard College 2024 Summary of Benefits - High Deductible Health Plan

Brevard College 2024 Summary of Benefits - Traditional Health Plan

Find a Doctor

Sign up on MedCost.com to access your digital ID card. Brevard College Group Number: H155.

 

Pharmacy Provider: Sona

Phone Number: (844) 550-1984 

Sona Formulary

 

Dental Insurance

Administrator: Principal

Phone Number: (800) 247-4695

Brevard College 2024 Dental Plan Summary

Find a Dentist

Sign up on Principal.com to access your digital ID card. 

 

Vision Insurance

Administrator: Community Eye Care

Phone Number: (888) 254-4290

Brevard College 2024 Vision Plan Summary

Find a Provider

Out of Network Claim Form

Sign up on CECVision.com to access your digital ID card. Email Kelly Kearnan at kelly.kearnan@brevard.edu for your Member ID Number.

 

Life and Disability Insurance

Administrator: Lincoln

2025 Flexible Spending Account (FSA)

Administrator: MedCost

A few reminders about your FSA contributions (if you elected to participate):
  • Healthcare FSA: All contributions will be available as of January 1st. For example, if you choose to contribute the maximum of $3,300, you’ll have access to the full $3,300 starting January 1st.
  • Dependent Care FSA: Contributions will accrue throughout the year, and funds will be available as they are deducted.

What is the most effective method for filing a claim or substantiation (IF YOU’RE NOT USING YOUR DEBIT CARD)?
If you are submitting a claim or receipt did you know the most effective way to do so is on our website or via the MyAccounts mobile app? Anything submitted by these methods will automatically get loaded into our system for quicker review and processing. Log in to www.MedCost.com and select Flex/HRA Claims under Quick Links or download the mobile app. Select the File a Claim button under the Home page to enter your claim information and upload documentation. For receipts or additional documentation requested by MedCost you will notice those requests under the Tasks section on the home page. You can easily choose the transaction and upload requested documentation.

Retirement Plan

TIAA

Employees working more than 20 hours per week are eligible to enroll at any time. Starting in August 2024, Brevard College has a 4% match. To be eligible for matching dollars, you must have completed two (2) years of service with the College or another qualifying institution. If you've been enrolled in a 403(b) prior and worked at a qualifying institution, please email the name of the qualifying institution to hr@brevard.edu. At that point, the Director of Human Resources will conduct an employment verification with the prior institution(s). 

To contribute to the retirement plan, follow the steps below: 

  1. Review the Retirement Plan Summary Plan Description
  2. Enroll via TIAA.org/enroll (Retirement Enrollment and Link Information)
  3. TIAA Access Code when prompted: 365129
  4. Fill out the Salary Reduction Agreement for 403(b) Retirement Plan Form and email the completed form to hr@brevard.edu

To schedule a meeting with our free Financial Consultant, John Merritt, please click here: Schedule Meeting.

Employee Assistance Program (Counseling Sessions) & Brevard College Mental Health Resources

COBRA Insurance

Administrator: Flores

Phone Number: (704) 335-8211

 

Additional Benefits and Community Perks

*MUST HAVE CURRENT BC ID TO PRESENT AT EACH LOCATION*

Retail

  • Davidson River Outfitters: 10% discount off retail, excluding guided trips, private water rod fees, and fishing licenses
  • Earth Mountain Cycles: 10% off excluding beer and bikes
  • Healthy Harvest Wellness Boutique: 10% off supplements only
  • Main St. Ltd.: 15% off
  • The Hub & Backcountry Outdoors: 10% off excluding beer and bikes

Dining

  • Free Meal Swipes (five per week): All employees are granted five (5) meal swipes (on BC ID) to use in the Myers Dining Hall and/or Bills Boilers Coffee Shop
  • Zaxby's Tuesdays: 10% off on Tuesdays
  • Pescados: 10% off a meal
  • Mayberry's Soups & Sandwiches: One (1) Free drink
  • Arby’s: 10% off (Not valid with other discounts)
  • Jet’s Pizza: 10% off (Not valid with other discounts)
  • Quixote: 15% discount on food for employees, alcoholic beverages excluded.
  • Sora’s Japanese Restaurant: 10% off
  • Velvet Cup: $0.50 off. Bring your own cup for an additional $0.25 off and receive a discount for paying in cash
  • Food Matters Market & Deli: 10% off, excluding alcohol. Must sign up for “Carrot Club” to qualify for this discount

Experience & Lodging

  • Brevard Clay: 15% off
  • Elements Wellness Spa: 10% off
  • Hair Mechanix: 15% off
  • Hampton Inn: 12% off

 

Information Technology

David Albrecht - Assistant Director of Information Technology

albrechtd@brevard.edu

O: 828-641-0660

Sean Humphries - IT Infrastructure Administrator

humphriessk@brevard.edu

O: 828-641-0368

Ariel Cutino - End User Support Administrator

cutinoa@brevard.edu

O: 828-641-0330

 

Business & Finance

Mitch Radford- Controller

radformr@brevard.edu

O: 828-641-0995

Betsy Galloway- Staff Accountant/ Accounts Payable

gallowba@brevard.edu

O:828-641-0176

 

The 2025 Holiday Schedule is now released! 

New Director of Human Resources (Jan 2025)

Ondrea Dory, PHR, SHRM-CP is the new Director of Human Resources as of January 6, 2025.  She is a Midwest farm girl transplanted to the Carolinas in 2023 to be closer to her adult children.  She graduated from Iowa State University with a Bachelor's degree in Business Administration and an emphasis in Human Resources.  She was the Human Resources Director at a small, private college in Iowa from July 2000 - October 2022.  She has two Human Resources certifications.  Walking, hiking, being outdoors,  and reading are the hobbies that she enjoys in her free time.  Spending time with loved ones makes her heart sing!

Payroll & Operations Specialist

Bailey is a proud graduate of Brevard College, earning her undergraduate degree in Psychology in 2012. During her time at Brevard, she was a dedicated member of the women’s soccer team, playing for all four years. With over nine years of experience in Higher Education, Bailey brings a wealth of knowledge and expertise to her role in the HR office. Outside of work, she enjoys attending live music events, exploring the local forests and parks, and occasionally indulging in a fun rollerblading session.

Vehicle Registration Form

Please click the link to fill out a request for a new vehicle on campus. If you already have a vehicle on campus, but would like to replace or add a new one, please use the link and provide all the necessary information.

Change of Address Form

Please click the link to update your mail/home address. All paystubs will be mailed to the address on file with Payroll.

Vacation Request Form

Please note that requesting vacation is different for each department. If your department uses the vacation request form, please turn this form into your direct supervisor.

Vacation-Sick Log Submission Form

All Supervisors overseeing Vacation-Sick Logs, please submit the log via the Submission Form link. Vacation-Sick Logs are due by the 2nd Friday of each month for the previous month.

Blank Vacation-Sick Log