Brevard College, in an effort to ensure the health and safety of students, faculty, staff, and the wider community, will take the following measures in an effort to address the concerns about the possible spread of the COVID-19 virus.
Change to Withdrawal Date - The following change has been approved by faculty via academic division meetings, and by the Academic Affairs Advisory Committee:
In response to the ongoing COVID-19 pandemic, the College will allow students to withdraw from courses at any time before 4:00 pm on the final day of exam week, which is Friday, May 8. Students may withdraw from any course on or before that date following the Registrar’s Office’s new virtual withdrawal policy. This policy is applicable only for Spring 2020 courses. Half-semester courses completed in the first half of the semester are not subject to this provision.
Date to Clear Incomplete - The following change has been approved by the Academic Leadership Team:
In response to the COVID-19 pandemic, the College will temporarily amend two academic policies regarding grades of Incomplete.
Students will have additional time to clear any grade of Incomplete from Spring 2020 courses. Students must complete all work associated with these courses on or before Friday, December 11, 2020. Exceptions to this deadline may be granted by the VPAA upon appeal by the student.
It is not required that students be passing a course at the time an Incomplete Agreement is submitted in order for the student to receive an Incomplete and enter into an agreement to complete the coursework, provided that the student is making satisfactory progress in the course in the judgment of the instructor. It is still the instructor’s discretion whether or not to enter into an Incomplete Agreement with a student.
Students should initiate the process by consulting with their faculty member. Incomplete Agreement forms should be submitted to the registrar by email at email@example.com. These forms must be submitted to the Registrar before 4:00 pm on the final date of Exam Week, which is Friday, May 8. This policy is applicable only for Spring 2020 courses. Half-semester courses completed in the first half of the semester are not subject to this provision.
- Jones Library and the Experiential Learning Commons (ELC) will remain open to faculty, staff, and students. The Library and ELC is closed to the general public.
- Students, faculty or staff that would normally submit a form in the Registrar office may email, firstname.lastname@example.org to make the request that the form would normally accomplish. Our office will then reach out for any necessary approvals that would normally be required with a signature. Forms such as: course withdrawal, major declarations, pass/fail requests, course substitutions, etc.
CAMPUS & RESIDENCE LIFE
RESIDENCE HALLS - Moving Out, Limited Access and Operations (Please read all bullet points)
1) Move-Out Notice - Due to rapidly changes circumstances concerning COVID-19, we are asking those who are able to travel to campus this weekend (Fri, 3/20 - Sun, 3/22) to go ahead and complete move outs from the residence halls. For those who cannot move out this weekend, we will continue to allow you to access campus to move out until further notice and so long as travel is permitted by the government. However, please follow quarantine guidelines and do not visit campus if you have been exposed to COVID-19 or are experiencing symptoms.
If you do plan to visit campus to move out, please notify email@example.com prior to arrival. Upon arrival, please then work through and complete the closing checklist taped to your room door and leave your college-issued key(s) in the envelope provided with the checklist.
If there is a point at which you are unable to access the halls, or if you must remain home due to COVID-19 exposure or symptoms, we will schedule a move-out date with you for another time (see details below).
2) For Those Unable to Travel to Campus - For students who are unable to move out by Sunday, 3/22, or at a later date so long as halls remain accessible (subject to any changes in Brevard College policy or travel restrictions that may be imposed), you will receive guidance in the future from the College about scheduled move-out dates. Accessibility will be based on national and local developments. Dates may be highly variable and may be one week to several months away, subject to developments and guidance concerning COVID-19. To uphold social distancing requirements, the Housing Office will plan to assign move out dates on a rolling basis once more information becomes available.
If we must halt ongoing move-outs and schedule a future move-out date with you, please await an email from the Housing Office with your scheduled move-out date. This email will likely be delayed for some time, as we will be awaiting guidelines in order to make appropriate plans.
If you ultimately receive a scheduled move-out date that does not work for you, or if you cannot retrieve your belongings for other reasons, please notify firstname.lastname@example.org
for an alternate date and storage plan.
3) For Those Already on Campus Who Were Approved to Stay - Residential Operations remain limited during this time. Please continue to honor COVID-19 guidelines and Brevard College's Student Handbook policies on campus activity, including provided health and safety guidance. Please also use the following resources, as needed, for assistance with general housing needs:
- Non-Urgent - Email the Housing Office - email@example.com
- Urgent - Call Campus Security – 828.577.9590
- Emergency – Contact 911 and then notify Campus Security, when possible
- Myers Dining Hall and Bill's Boiler House will offer “take-out” only.
- The Presidents’ Council of the USA South Athletic Conference has unanimously decided to cancel all remaining regular season, including non-conference contests, and tournament competition in all sports for all League members, effective Monday, March 16. Although the Conference acknowledges the disappointment this decision creates for our student-athletes, families and fans, it keeps the safety of those individuals and their communities at the forefront.
- Athletic facilities are closed until further notice.
- Many of you have reached out with questions about charges related to room and board. We hope to send you further information within the next few weeks. If you have other specific questions about finance that are not related to room and board charges, please email Mitch Radford at firstname.lastname@example.org.
- Unnecessary travel for faculty and staff has been canceled unless approved by the Vice President of your department.
- Brevard College will pay all Work Study students for the month of March. Payment is based on the average number of hours completed during the weeks of February 23-29 and March 1-7.
- The Admissions Office is open. Based on Centers for Disease Control and Prevention (CDC) recommendations, all campus visits have been suspended until Friday, May 1. New students can contact the Admissions Office at email@example.com or 828.884.8332.
- The Guest House is closed until further notice.
UPDATES FROM THE CDC
- All students, faculty and staff that have been to a level 3 country, Europe, cruise, or exposed in any way, must self-quarantine for 14 days. (Faculty and staff must also report to your Vice President.)
- Faculty and staff who meet the criteria for high risk are advised to consult with their area Vice President to develop a plan to ensure personal safety.
- The CDC notes that individuals over the age of 60 with preexisting medical conditions should avoid attending events with large crowds because they have a greater risk of complications related to COVID-19
We would like to emphasize that Brevard College will remain open during this time.
Brevard College leadership will continue to monitor the situation and provide further instructions, as needed. Students, faculty, and staff should continue to check their Brevard College email.
Thank you for your understanding and cooperation. We realize this plan presents challenges for many students, faculty, and staff. Brevard College thrives on experiential learning experiences that involve social interaction. We are committed to ensuring all of our students, especially our graduating seniors, can meet their academic requirements. We must also be cautious and do our part to protect against the spread of COVID-19.